Rooted Minds LLC ("we," "us," or "our") respects your privacy. This policy explains what information we collect through this website (rootedmindsmi.org) and how we use it. It applies to the website only — it is not the Notice of Privacy Practices you receive as a patient, which separately governs your protected health information under HIPAA.

Information We Collect

When you use the contact form on this site, we collect the information you voluntarily provide: your name, email address, phone number, and any message you write. We do not ask for or collect protected health information (PHI), insurance details, or clinical information through this website — please do not include sensitive health details in the contact form. That kind of information is only collected securely once you become a patient, through our clinical intake process.

Like most websites, our hosting infrastructure may automatically log basic technical information (such as IP address, browser type, and pages visited) for security and site-performance purposes. We do not currently use third-party advertising trackers or analytics cookies on this site.

How We Use Your Information

Information submitted through the contact form is used solely to respond to your inquiry and, if you choose to proceed, to schedule an appointment. We do not sell, rent, or share your contact information with third parties for marketing purposes.

Email Communication

If you contact us through this site, you'll receive an automatic confirmation email and, separately, a personal reply. Standard email is not a fully secure or encrypted channel — please avoid sending sensitive health information by email, and let us know if you'd prefer another way to communicate.

Data Retention & Security

We retain contact form submissions only as long as needed to respond to your inquiry and for reasonable administrative purposes. We use reasonable technical and organizational safeguards to protect information submitted through this site, though no method of transmission over the internet is 100% secure.

Your Rights

You may request that we delete any information you've submitted through this website's contact form by emailing us at the address below. If you are an established patient, your rights regarding your clinical records are governed separately by our HIPAA Notice of Privacy Practices, provided at intake.

Children's Privacy

This website is intended for use by adults inquiring about services, including on behalf of a minor. We do not knowingly collect information directly from children through this website.

Changes to This Policy

We may update this policy from time to time. The "last updated" date above reflects the most recent revision.

Contact Us

Questions about this policy can be sent to rootedmindmi@rootedmindsmi.org or by calling (269) 267-0089.